Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identify of that person”.

What we collect

We may collect the following information about you and members of your household:

• Title and full name
• Address and post code
• Telephone numbers (including home, mobile and work)
• Email address
• National Insurance number
• Bank account details
• Your protected characteristics (Equality Act 2010):
• Date of birth and age
• Disability
• Gender (including gender reassignment)
• Marital/Civil Partnership status
• Pregnancy
• Race (including ethnicity and nationality)
• Religion or belief
• Sex
• Sexual orientation
• Economic status (including details of employment, claims for benefits and Universal Credit)

• Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU
• Contact details of the Data Protection Officer (where applicable)
• The purpose of the processing as well as the legal basis for processing
• If the processing is based on the legitimate interests of CCLT or a third party, information about those interest
• The categories of personal data collected, stored and processed
• Recipient(s) or categories of recipients that the data is/will be disclosed to
• If we intend to transfer the personal data to a third party or international organisation, information is available about how we do this securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure that there are specific measures in place to secure your information

How long the data will be stored

Details of your rights to correct, erase, restrict or object to such processing Information about your right to withdraw consent at any time
How to lodge a complaint with the supervisory authority
Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data
The source of personal data if it was not collected from you
Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing

What forms of ID will I need to provide to access this?

CCLT will be required to verify your identity if you request information on your personal data. You will need to produce: 

• Photo driving licence
• Passport
• Birth certificate
• Utility bill from within the last three months

If you do not have these documents and forms of ID you will need to speak to CCLT about how we can process your request to access the personal information we hold.

Data Protection Officer (“DPO”)

CCLT is not required to appoint a DPO under the GDPR but we have decided to do so voluntarily. We understand that the same duties and responsibilities apply had we been required to appoint a DPO. We support our DPO to the same standards. Our contracted DPO service reports directly to our highest level of management and is given the required independence to perform their tasks. Our DPO is tasked with monitoring compliance with the GDPR and other data protection laws, our data protection policies, awareness-raising, training, and audits.

Email:
Phone: 01278 421020
Write: Data Protection Officer, axis first, Axis House, 53-55 St. Mary Street, Bridgwater, TA6 3EQ

Document Owner and Approval

The DPO is the Owner of this document and is responsible for ensuring that this statement is reviewed in line with the requirements of current legislation.

Cornwall Community Land Trust
Email:
Phone: 01736 334672
Write: The Penwith Centre, Parade Street, Penzance, TR18 4BU

Ministry of Housing, Communities & Local Government (MHCLG)

If your household has entered a new social housing tenancy after 1989, social housing providers would have shared your personal information with the Government for research and statistical purposes. Each time we re-let a property we complete a CORE (Continuous Recording of social housing lettings and sales) form. You can find out about the information collected and how it’s stored by reading the Privacy Notice from the MCHLG.

What is Cornwall CLT?
We are a community based provider of social housing facilitating and building homes across Cornwall. We aspire to provide safe, warm and affordable homes to a decent standard for people who are in housing need.